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Introduction to uniVIPs Recruiting Tool
The uniVIPs Recruiting Tool is a comprehensive software solution designed to streamline and modernize the PhD recruitment process at the University of Vienna. This platform serves as a centralized system that integrates recruitment and admission workflowsprocesses, providing an efficient and transparent experience for both administrators and PhD candidates.The implementation of uniVIPs brings substantial improvements to the PhD recruitment process.
For administrators, the system provides powerful tools for managing applications, tracking candidate progress, and coordinating with various university departments. The platform eliminates the need for multiple disparate systems, reducing administrative overhead and improving data consistency.For PhD candidates, uniVIPs offers a transparent and user-friendly experience that minimizes redundant steps and reduces the time required to complete the application process. The system's integration with existing university infrastructure ensures that candidates can navigate from application submission to final admission through a coherent, well-structured pathway.Please note, that uniVIPs Recruiting Tool is built as a Minimum Viable Product (MVP) that demonstrates core functionality while providing a solid foundation for future enhancements. The system's architecture prioritizes integration capabilities, ensuring seamless connectivity with existing university systems, particularly the student admission infrastructure
For administrators, reviewers and others involved in the selection process, the system provides powerful tools for managing applications, tracking candidate progress, and coordinating with various university departments. The platform eliminates the need for multiple disparate systems, reducing administrative overhead and improving data consistency.
This user manual will guide you through all aspects of using uniVIPs, from basic navigation and user account management to advanced features for application processing and system administration. Whether you are a doctoral school administrator, academic staff member, or system administrator, this documentation will help you leverage the full capabilities of the uniVIPs platform to achieve your recruitment objectives efficiently and effectively.
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| Role | Description |
|---|---|
| Working Group for Equality (AKGleich) | Review and approval of job postings and appointments |
| Administrator (APAE) | Main responsible person in the job posting and application process; i.e., process administrator |
| Selection Lead (AWV) | Person(s) who create ranking/shortlist after review and before interviews |
| Supervisor (BETR) | Provides supervision confirmation for a PhD in the recruiting tool, a legal study requirement |
| Works Council (BR) | Automatically informed about job postings after approval by AKGleich (before publication by APAE) |
| Doctoral Studies Program Director (DSPL) | Legal academic body for admission |
| Leadership (FK) | Direct supervisor |
| Approver (FP) | Budget-responsible person at the dean's office |
| HR Check (HR) | Review during job posting |
| HR Check Team (HR_TEAM) | Responsible for "employment eligibility assessment" and implementation of personnel onboarding; upon completion of personnel onboarding, notification is sent to APAE |
| Interview Lead (IWV) | Responsible for documentation during interviews |
| Applicant (PHD) | Applicants |
| Peer Reviewer (PREV) | Internal persons who conduct reviews of application portfolios |
| Reference Provider (REFG) | Internal/external persons who provide reference letters |
| Doctoral Admissions Team (ZUL) | FSNF Admissions Team, responsible for PhD admission applications and admission |
Support
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FAQs
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Support
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Support for job postings
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Support in case of problems with the login and the u:account
If you have a problem logging in or with your uaccount, please use this link https://servicedesk.univie.ac.at/plugins/servlet/desk/category/account and and please create a support ticket.
Technical second and third level support
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