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User Guides
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Introduction to uniVIPs Recruiting Tool
The uniVIPs Recruiting Tool is a comprehensive software solution designed to streamline and modernize the PhD recruitment process at the University of Vienna. This platform serves as a centralized system that integrates recruitment and admission workflows, providing an efficient and transparent experience for both administrators and PhD candidates.
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This user manual will guide you through all aspects of using uniVIPs, from basic navigation and user account management to advanced features for application processing and system administration. Whether you are a doctoral school administrator, academic staff member, or system administrator, this documentation will help you leverage the full capabilities of the uniVIPs platform to achieve your recruitment objectives efficiently and effectively.
Process Description
PhD Application Workflow - Process Description
Overview
This workflow manages the complete PhD application process from initial submission through final admission and employment, using the uniVIPS system for coordination and tracking. The process involves multiple stakeholders with specific roles and responsibilities, ensuring thorough evaluation and compliance with academic and employment regulations.
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1. Application & References
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Roles and Responsibilites
| Role | Description |
|---|---|
| Equal Opportunities Committee (AKGleich) | Review and approval of job postings and appointments |
| Contact Person Advertising Unit (APAE) | Main responsible person in the job posting and application process; i.e., process administrator |
| Selection Committee (AWV) | Person(s) who create ranking/shortlist after review and before interviews |
| Supervisor (BETR) | Provides supervision confirmation for a PhD in the recruiting tool, a legal study requirement |
| Works Council (BR) | Automatically informed about job postings after approval by AKGleich (before publication by APAE) |
| Doctoral Studies Program Director (DSPL) | Legal academic body for admission |
| Line Manager (FK) | Direct supervisor |
| Authorized Person (FP) | Budget-responsible person at the dean's office |
| Human Resources (HR) | Review during job posting |
| HR Services (HR_TEAM) | Responsible for "employment eligibility assessment" and implementation of personnel onboarding; upon completion of personnel onboarding, notification is sent to APAE |
| Interview Committee (IWV) | Responsible for documentation during interviews |
| Applicants (PHD) | Applicants |
| Peer Reviewer (PREV) | Internal persons who conduct reviews of application portfolios |
| Reference Provider (REFG) | Internal/external persons who provide reference letters |
| Doctoral Admissions (ZUL) | FSNF Admissions Team, responsible for PhD admission applications and admission |
Support
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FAQs
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Support and contact
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