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P (Priority) 1=very important, an amazing time saver and error tracker, 2= it would be great, 3= it would be nice but we can do it manually.
| Phase | P | Tasks | Data fields in our checking tables | Query URL |
01.05 | Author's Registration | 3 | For a given set of email addresses (or names): Check who is not registered, who is registered with a misspelled or non-university email address, who has started a submission and if the submission type (poster vs. talk) is correct. Send reminders and correct issues. Other tasks before the 01.05:
| Author, email address, submission ID (& link), submission title, if the submission abstract text field is filled, and if they actually pressed the button to submit). Reminder: We would only be interested in the new submissions (i.e. between 01.05.2024-01.07.2024). List of the Submissions (similar to the tab "Submission" in the Excel) | |
10.05 | Submission of Abstracts | 2 | +who sent the submission. | ||
15.05 | Assignation of reviewers | 1 | Co-create a table of who reviews who given a set of rules (e.g. 1st year students from Vienna get as a teacher reviewer Elisabeth Zimmermann + 2nd year students Elisabet Delgado Mas + although group submissions are submitted by every member, a student can't review itself or someone from its own group etc.). Check all submissions have been assigned at least 3 or more reviewers (2 random students and 1 university designated teacher), with the exception of the group submissions. Check each author has been assigned to review two other authors. | submission ID (& link), submission title, author, number_assigned_reviewers, reviewer1_name, reviewer2_name, reviewer3_name (instead of name it can be an email address or user ID that allows to trace them), reviewer4_name (4th reviewer is not always applicable, for exceptions) Note: We can count on a separate table author, times_assigned_as_reviewer, by counting how many times do they appear as reviewers in the table above. | |
21.05 | Revision of reviews | 1 | Check which reviewers have sent their reviews, to (1) send reminders to those reviewers who have not submitted them and (2) assign 4th reviewers if needed be. Revise several times. Extra: Check if teachers have submitted all their reviews. | + r1_status, r2_status, r3_status, r4_status (submitted or not), r1_details, r2_details, r3_details, r4_details (“Recommendation: Revisions Required”, ”Recommendation: Accept Submission”) R=reviewer List similar to the tab "Data_review" in the Excel) | |
24.05 | Approved & forwarded reviews | 1 | Count how many reviews have been submitted overall and how many are left. | ||
31.05 | Submission of Final Abstracts | 2 | Check all abstracts are submitted and uniformize their content, assign them to an issue. | ||
The earlier the better | Conference Preparation (Schedule, badges) | 3 | To update the schedule: Extract list of submissions by type (poster vs. talk) and authors. To make the badges: Extract list of submission | Submission link, submission title, author surname Author name & surname, affiliation |
Deadlines and author guidelines for the Proceedings of the MEi:CogSci Conference.
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- Most of these might be empty or merely not used.
- We highlight in bold the ones we have been using in successful queries.
- We highlight in italics the ones in which we have found data that we have not yet managed to explain, but which may become relevant.
Authors
access_keys
announcement_settings
announcement_type_settings
announcement_types
announcements
auth_sources
author_settings
authors
books_for_review
books_for_review_authors
books_for_review_settings
captchas
categories
category_settings
citation_settings
citations
comments
completed_payments
controlled_vocab_entries
controlled_vocab_entry_settings
controlled_vocabs
custom_issue_orders
custom_section_orders
data_object_tombstone_oai_set_objects
data_object_tombstone_settings
data_object_tombstones
dataverse_files
dataverse_studies
edit_assignments
edit_decisions
email_log
email_log_users
email_templates
email_templates_default
email_templates_default_data
external_feeds
external_feed_settings
email_templates_settings
event_log
event_log_settings
failed_jobs
files
filter_groups
filter_settings
filters
genre_settings
genres
group_memberships
group_settings
groups
institutional_subscription_ip
institutional_subscriptions
issue_files
issue_galley_settings
issue_galleys
issue_settings
issues
item_views
jobs
journal_settings
journals
library_file_settings
library_files
metadata_description_settings
metadata_descriptions
metrics
mutex
navigation_menu_item_assignment_settings
navigation_menu_item_assignments
navigation_menu_item_settings
navigation_menu_items
navigation_menus
notes
notification_mail_list
notification_settings
notification_subscription_settings
notifications
oai_resumption_tokens
object_for_review_assignments
object_for_review_persons
object_for_review_settings
objects_for_review
paypal_transactions
pln_deposit_objects
pln_deposits
plugin_settings
processes
publication_categories
publication_galley_settings
publication_galleys
publication_settings
publications
queries
query_participants
queued_payments
referral_settings
referrals
review_assignments
review_files
review_form_element_settings
referral_settings
referrals
review_assignments
review_files
review_form_element_settings
review_form_elements
review_form_responses
review_form_settings
review_forms
review_object_metadata
review_object_metadata_settings
review_object_type_settings
review_object_types
review_round_files
review_rounds
roles
rt_contexts
rt_searches
rt_versions
scheduled_tasks
section_settings
sections
sessions
site
site_settings
stage_assignments
static_page_settings
static_pages
subeditor_submission_group
submission_artwork_files
submission_comments
submission_file_revisions
submission_file_settings
submission_files
submission_search_keyword_list
submission_search_object_keywords
submission_search_objects
submission_settings
submission_supplementary_files
submission_tombstones
submission_xml_galleys
submissions
subscription_type_settings
subscription_types
subscriptions
temporary_files
theses
usage_stats_temporary_records
user_group_settings
user_group_stage
user_groups
user_interests
user_settings
user_user_groups
users
Backend - OJS Exports
We have prepared a sample of exports here, protected by password.
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Change some of the design of the homepage, how the whole website looks and how to customize its design:
| What | Where |
|---|---|
| -Font. | SETTINGS: WEBSITE > APPEARANCE > THEME: "Typography". |
| -Logo. | SETTINGS: WEBSITE > APPEARANCE > SETUP: "Logo". |
| -Background color for the header(MEi:CogSci color). | SETTINGS: WEBSITE > APPEARANCE > THEME: "Colour". |
| -Content of the header. | (It's just the Logo) |
| -Content of the footer. | SETTINGS: WEBSITE > APPEARANCE > SETUP: "Page Footer". |
-Favicon (customized to MEi:CogSci, tiny image in the Internet browser tab)
| ... |
| ... | |
-Journal Style Sheet (which we have not tried, but may allow CSS?) | > APPEARANCE >> ADVANCES |
Menus & URLs
Change the structure/architecture/navigation (what page is inside of which and its URL) of the website:
-Main menu ("Primary Navigation Menu").
| SETTINGS: WEBSITE (on the left bar) > SETUP (upper tab) > NAVIGATION (left-central tab) |
-Secondary menu ("User Navigation Menu").
| |
| -Right Sidebar elements in the homepage (Language Toggle Block: "Deutsch, English", Information Block "For Readers, For Authors, For Librarians", Developed By Block "Open Journal Systems" and a Subscription Block that actually doesn't appear, right?) | SETTINGS: WEBSITE (on the left bar) > APPEARANCE (upper tab) > SETUP (left-central tab inside) > Scroll to the bottom. |
Eli's note:
Beware there are two sections called "Setup". In the picture we are in SETTINGS: WEBSITE (left bar) > APPEARANCE (tab in the upper part) > SETUP (tab inside appearance, on the lef-central part) > "Logo".
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Permissions are divided in four categories or stages:
Submission | Review | Copyediting | Production |
|---|
All roles are a combination of these categories or stages (which for our purposes, is not most helpful).
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Mostly relevant just before the last step for publishing the issue (June), to rearrange what you see here:
| What | Where (in the dashboard) |
|---|---|
Edit the configuration of an issue (name, date of publication, volume - formal number). Add a cover image and some text about this issue. | ISSUES > Back Issues or Future Issues tab, click on your issue > "Issue Data" tab |
Order the abstracts within each section in the right order. In 2024, by author surname, manually once an issue is created and after all submissions have been assigned. | ISSUES > Back Issues or Future Issues tab, click on your issue > "Table of Contents" tab > upper right button "Order" |
Order the sections. In 2024, the order set is:
| ISSUES > Back Issues or Future Issues tab, click on your issue > "Table of Contents" tab > upper right button "Order" |
Eli's note for team 2025:
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